Full-Time Operations Coordinator
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Are you passionate about better outcomes for young New Zealanders, and the future of our nation?
Are you an admin ninja with great attention to detail, and a proven ability to get things done?
We’re looking for an Operations Coordinator to join our awesome Wellington-based team, helping out with day-to-day accounts and compliance and logistics support across our programmes. Day-to-day accounts admin will include support across invoicing and payments, reconciliation, audit, GST returns and compliance. You need to be tech-savvy, and ideally confident using Xero.
The role will involve coordinating logistics across our programmes, including our Future Leaders programme, which runs in multiple rural and provincial communities across the country. All bookings need to be made within the parameters of budgets. This is a six month maternity cover position.
KEY POSITION RESPONSIBILITIES
Accounts and Office Administration:
> Lead the day-to-day accounts administration, invoicing, payroll, audit, GST returns and compliance.
> Collect and process any mail delivered to Inspiring Stories, and field any general enquiry emails.
> Organise travel and accommodation bookings and communications for group travel as required. This will include travel needs for Coach Training and the first National Hui. This may also include assistance with other staff travel and programme support.
> Support the Programme Manager with other administration needs.
> Coordinate bookings for Board meetings and Board sub-committee meetings, including any physical room bookings or ZOOM links, and associated calendar invites.
> Take a written record of minutes from each Board meeting, and distribute these to the Board after each meeting.
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