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14 Jan 2022

Full-Time Operational Services Administrator

Queen Elizabeth the Second National Trust  Wellington City, Wellington $50,000 to $60,000 plus additional benefits

Job Description

  • Fixed term (until September 2024), full time position in Wellington
  • Work in a fun, vibrant, social organisation
  • Contribute to conservation within the Government’s Jobs for Nature programme

Use your experience in administration to help support conservation outcomes on private land across the motu.

About us – QEII National Trust – Ngā Kairauhī Papa

We are Aotearoa New Zealand’s leading private land conservation organisation. Our vision is ‘Inspiring conservation on private land’ and we partner with landowners across the country to protect natural and cultural heritage sites on their land forever. 

Our head office, with staff primarily based in Wellington, is a small and flexible team working closely with a group of experienced field representatives around the country. 

We are committed to equal opportunities and creating an inclusive workplace culture.

You can learn more about us at our website https://qeiinationaltrust.org.nz/

About the role 

The role will be responsible for providing administrative support for QEII’s Deer Fencing Exclusion project, administered on behalf of the Department of Conservation (DOC) under the Jobs for Nature (JFN) Programme. This will include liaising with contractors and landowners, ensuring invoices are paid, and regular reporting on the progress of the project.

You will also be undertaking day-to-day administration and operational support services within our Land Protection Team. This includes support to our regional representatives, processing invoices and timesheets, undertaking performance tracking, forecasting, and reporting against contracted activities.

 This fixed term position is linked to funding that QEII has received from DOC under the JFN project and will run through until September 2024.

 This role is based in Wellington, and you will report to the Team Leader for Operational Services. You will also work alongside another administration role and a coordinator role, responsible for delivering operational support for the organisation.

 Duties

  • Engage with contractors and landowners to ensure conservation project outcomes are achieved.
  • Provide regular project monitoring and reporting in a timely manner.
  • Support and improve operational and administrative processes across the organisation to make tasks faster, better and easier for our staff and contractors.
  • Undertake administration support which may include invoicing, minute taking, data entry and database updates and support with regional events.

Skills and experience

  •  An interest in protecting Aotearoa’s natural and cultural heritage
  • A passion for process improvements and attention to detail
  • Strong customer service ethos and excellent communication skills (both written and verbal)
  • Expertise using Microsoft Excel
  • The ability to work by yourself but be equally comfortable working closely in a team
  • An understanding of contractor engagement and elements of project management and time management
  • Any qualifications and/or experience in a similar role/environment

 Benefits

  • Flexible working arrangements
  • Up to three extra (QEII holidays) leave days a year
  • Wellness allowance of $250 a year per employee
  • Parental leave entitlements

You must be legally entitled to work in New Zealand to apply. Please read the full position description included in this ad and if you have any further questions, please contact us via [email protected]

To apply, please send your CV and a covering letter to [email protected] by 5pm on Monday 31 January 2022.  

Note: Your cover letter is an essential part of our assessment process, so please highlight how your experience and skills relate to the key requirements for this role. 

Job Category: Admin. Job Type: Full-Time.
Closes January 31, 2022

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