Board position Hamilton Fringe Trust Secretary
There are multiple roles available for within our trust. The old trust are passing it on as they have been running the Fringe for more than 10 years. They would like some new people with fresh enthusiasm, and a passionate commitment to Kirikiriroa/Hamilton/Waikato’s art scene to come on board and bring new energy to the festival.
The secretary’s role includes administrative tasks which support the Chairperson’s role and the Trust as a whole.
The Secretary ensures that meetings are effectively organised, which may include liaising with the Chairperson to plan the meeting, communicating with trustees and the festival Director to write a meeting agenda, booking a meeting room, checking that quorum is present at meetings and keeping meeting minutes.
They are responsible for internal communication such as circulating approved minutes after a meeting and checking that agreed trust actions are carried out.
They would keep a record of the organisations past and future activities to present a report of the organisation’s activities for the year for the Annual General Meeting.
The Secretary may act as the custodian of the organisation’s governing documents, and may ensure that charity law requirements are met.
They may also keep up to date contact details for the Trustees and the volunteer committee, and may maintain a record of contact information for other organisations which may be valuable connections.
This role would suit someone with a flair for routine process who has organisational skills and has some basic computer skills. Administrative experience would be helpful, but is not a pre-requisite.
The Hamilton Fringe Festival is an open access arts festival. We support emerging artists as they go through the process of organising, marketing and hosting their events. For some artists our support is most helpful in the marketing sense, as they are included in the 5000 copies of our programme which are distributed throughout Hamilton, for others it is the morale support, support with funding applications, or with applying for permits. We have found that supporting artists in this way builds their confidence, gives them a supportive platform from which to try new things, and builds their experience and skill base.
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