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29 Jul 2022

Full-Time Executive Coordinator

Volunteer Service Aboard: Te Tūao Tāwāhi  Wellington City, Wellington Starting salary from $62,500 - $73,500

Job Description

Become the Executive Coordinator to VSA’s new Te Tumu Whakarae (CEO), and work alongside them, our management team and VSA’s board to support our development work.

We have one full-time permanent position available.

Ko wai mātou – Who are we

Volunteer Service Abroad: Te Tūao Tāwāhi (VSA) is New Zealand’s largest and most experienced volunteering agency working within international development. We partner with businesses, governments and organisations located here and abroad to send volunteers on overseas assignments. Our volunteers share their skills, experiences, and knowledge directly with local people and communities to make real, sustainable change.

Our vision for a world with thriving communities, both locally and across the wider Pacific, starts internally with a thriving workplace. At VSA your contribution will be valued as we work, learn, and understand together. Your mahi for VSA can create new opportunities for people that will ripple across communities for generations to come.

Te āhua o Te Tūrunga – The nature of the position

This role provides executive administrative support to the Chief Executive and senior leadership team and also oversees general office management needs and administration processes for VSA’s Wellington office. This is a varied role, with lots of responsibility and opportunity to support VSA’s work.

The role also supports VSA’s Council (the governance board) acting as the secretariat through preparing for meetings, collating reports and meeting minute-taking. You will be instrumental in organising VSA’s AGM and Council Elections. You will also help support coordinating other VSA run events.

Ngā tino Pūkenga/Wheako – Essential skills/experiences for the role

This role will require maturity to work alongside senior leaders, a pro-active ‘can do, will do attitude’, and the flexibility to adapt to the changing needs of this role.  You will need to have a strong sense of confidentiality and reliability. Experience supporting a governance board is desirable but not essential.

As our Executive Coordinator you will ideally have:

  • Proven experience as an Office Manager, Senior Administration or EA level position; and ideally experience working to support senior leaders
  • Strong written and verbal communication skills, and experience with writing and editing reports.
  • Excellent relationship management skills

You have a commitment to and a willingness to understand and apply the principles of the Te Tiriti o Waitangi to your work.  We are looking for someone that embodies manaakitanga. Your cheerful, motivated and initiative self will thrive in our Not-For-Profit and NGO environment where you get to work with a bunch of professional, focused and fun colleagues who all believes in shared learning achievable through volunteering.

Listing Attachments:

To join us, we encourage you to apply now or by emailing your application to [email protected]

Please submit your cover letter and CV by 5 pm Monday 8 August.

The job description for this role can be viewed above.

This role is Wellington-based, with starting salary is between $62,500 – $73,500 depending on skill and experience.

If you would like to know more about this role or VSA, or have any questions about applying, please feel free to reach out to us at [email protected]

Job Category: Office and Admin (other). Job Type: Full-Time.

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