Voluntary Community Fridge Volunteer Coordinator
We will be setting up two Community Fridges in Wellington, one in Aro Valley and one in Newtown. Both will be located on the Community Centre sites of each suburb. The aim of the Community Fridge is to reduce food waste and make food more accessible. We have plenty of food rescue groups in Wellington who do amazing work, but the Fridge will be focused around domestic food waste, small businesses, community groups and community gardens. It gives people an opportunity to access food that is perfectly edible, creating a sharing economy.
The Fridges will initially have opening hours where the food can be dropped off and accessed for pick up. There will also be a pantry section for dry goods to be donated.
Volunteer Coordinator Role Description
The Community Fridge is a volunteer initiative to re-distribute unwanted, good quality food to those who can make use of it. Volunteers will care for and monitor the Fridge twice daily and will also collect food from local businesses.
The Volunteer Coordinator (VC) will be responsible for the running of the volunteer
programme, primarily by:
1. Allocating volunteers to cover the three daily tasks (morning monitoring, afternoon
monitoring, and food collection)
2. Ensuring volunteers are adequately trained to undertake their appointed tasks, with
particular regard to health and safety
3. Acting as the point of contact for volunteers in case of incident or emergency
This is a guide for the VC to ensure they are aware of the key tasks required of them.
1. Preparing the Roster
The VC can draw from a pool of volunteers to make sure that the three daily tasks are
covered. The VC may also choose to assign back-up volunteers.
– Assign volunteers to the roster, making sure the morning monitoring shift,
afternoon monitoring shift, and food collections are covered for each day of the
week. – Give volunteers advanced warning of when their shifts will be. – Arrange for cleaning supplies or labels to be topped up, as needed. – Identify any issues recorded in the previous week’s volunteer logbook.
The day before
– Remind volunteers of their upcoming shifts. – Re-arrange any shifts if the assigned volunteer can’t make it. – Send food collectors a list of businesses they will need to visit.
List of food collectors
– Keep a record of businesses for food collectors to visit. – Make sure food collectors are aware of any new businesses they will need to
2. Provide an induction for new volunteers before their first shift
The VC needs to make sure that volunteers are adequately prepared for the tasks required
of them. The VC may do the induction, or arrange for an experienced volunteer to conduct
Provide a copy of the volunteer handbook
– Ensure the volunteer has read and understood their obligations, with particular
regard to health and safety.
Go through the monitor/food collector task list – Show the volunteer where equipment is located. – Show the volunteer how to complete the required tasks. – Allow the volunteer to practice the tasks under supervision. Make sure you are
satisfied that the volunteer will be able to complete the tasks on their own.
3. Act as point of contact
The VC will be an important source of advice for volunteers during their shifts. Some
volunteers may only help out occasionally, so the VC should be available during normal
shift times, or appoint an alternative point of contact.
If an incident occurs or if there is a fault with the fridge or equipment, the VC or alternative
point of contact will need to take appropriate action to deal with these situations.
Provide contact details to volunteers
– If the VC has arranged an alternative point of contact they should ensure the
rostered volunteers are aware of this.
Advise volunteers as needed
– Be familiar with emergency procedures (e.g. fire, harassment) as detailed in the
volunteer handbook. – If a volunteer advises of a fault with the fridge or equipment, arrange for repairs
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