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23 Jul 2020

Voluntary Board Secretary

Film for Change Aotearoa Wellington City, Wellington

Job Description

We’re seeking an organised and friendly team player to help us achieve our vision of filmmaking for a fairer world. You will be an awesome person who shares our values and key to the good work the Trust undertakes. It’s an exciting time to join the Film for Change Aotearoa Board of Trustees. We have set our strategy and have a clear direction for our organisation.

About us:
Fifty years in the future we’ll be able to say our people and our films played a critical role in reducing inequality, and creating a fairer world. Film for Change Aotearoa is a collective of film activists who work in partnership with organisations to use short films for good. We are a charitable trust, social enterprise, and network of volunteers who believe in the power of film for social impact.
In the next five years we want: a successful brand, financial sustainability, successful partnerships, empowered volunteers and to keep delivering quality short films that deliver on social impact.

Our Values:
Empathy – cultivating empathy through practice
Diversity – we respect and welcome uniqueness / diversity
Ako – we are a passionate community of doers who learn and give together
Partnerships – creating change with you
Equity and Fairness – we recognise inequity and prioritise projects that provoke people to do something about it
Sustainability – our planet matters

He aha te mea nui o te ao? He tangata, he tangata, he tangata
What is the most important thing in the world? It is people, it is people, it is people.

The role
The Board Secretary works primarily with the Chair of the Board to plan and run board meetings. These are typically held every 2 months for the board who are scattered around the country. So you’ll need to be IT savvy as we meet remotely and connect through various IT platforms. While keeping us on track through numerous administrative tasks, you’ll need to maintain our various registers. This is a great opportunity to utilise your practical skills and expose yourself to the inner workings of a board.

The tools
The FFCA Board’s digital platform is Loomio – all administrative matters such as arranging dates for board meetings, distributing papers before a meeting etc are managed via Loomio
Google Drive is where Board documents are stored including but not limited to agendas, minutes, registers etc.

Responsibilities
Arranging and communicating a suitable time and venue for the board to meet
Inviting non-board members to meetings eg. the CEO
Creating and distributing agendas for board meetings
Booking travel for board engagements
Maintaining our trustee members records on the charity register
Recording the minutes of board meetings and maintaining the Minute Book
Working with the Chair to maintain and regularly update the various Registers
Following up on action items – an extra reminder nudge

Time commitment
Between 1-4 hours a week
Typically 6 board meetings (minimum requirement is 4/year) plus 1 AGM a year, each meeting runs from 1 hour to 2 hours in duration.

About the board
The way we work as a Trust holds true to our organisation’s values of innovation and creativity. We are a young Trust who learn and adapt as Film for Change Aotearoa grows. Our current Trustees are are:
Nic Mason – Trustee
Manukaroa Anderson – Trustee
Lee Harris – Trustee
Melanie Bourke – Trustee
Helen Anderson – Co-founder, Chair and Trustee (stepping down as Chair)
Tamas Molnar – Trustee (on leave)
With our current chair and co-founder of Film for Change Aotearoa Helen stepping down after six years – we are also recruiting for a Chair. Our Chief Executive is Jeff McDonald.

Recruitment Timeline:
Open for applications 23 July 2020 – 9 August 2020
Interviews the week of 17 August 2020
Start date to be negotiated, but preferably August/September

How to Apply

Send us a compelling 1 pager on why you’d like to join us, and your CV (4 page max), with a link to your LinkedIn profile if available. Applications should be submitted through the platform you found this on or emailed to [email protected].

Job Categories: Advocacy/Lobbying. Job Types: Voluntary. Salaries: Voluntary.
Closes August 9, 2020

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